Quick – Submit Here!
If you are ready to submit your abstract, go for it! If you still have questions, you can review our guidelines below and ask the Symposium Co-Chairs any additional questions you might have. If enough people are asking the same questions, it is likely this page will be updated to include them as part of an FAQ as we move closer to deadlines and the Symposium itself.
We are accepting abstracts from graduate and advanced undergraduate students at all Virginia Tech campuses for the following formats:
- Oral Presentation (please indicate your preference – the peer reviewers will make the final determination for type)
- Research Presentation (15 minutes)
- Paper Presentation (10 minutes)
- Flash Talk (5 minutes)
- Poster Presentation
- Creative Installation
We are offering two deadlines to submit abstracts for the 35th GSA Research Symposium!
The first is February 1st, 2019 — by hitting this deadline, you’ll have the best chance of acceptance, since we will be filling categories on a first come/first serve basis. If at first you don’t succeed, you can revise your submission and resubmit by the second deadline! The second deadline is February 22, 2019, and there will be no extensions, nor will there be guarantees that abstracts submitted on this late date will be accepted.
Accepted submissions will be notified by March 1st, 2019. Please note that all decisions are final as of this date.
Questions and concerns
Abstract Submission Instructions for all Presentation Formats
- All abstracts should be submitted online via Google (link will be active shortly).
- Abstract submissions are limited to 300 words.
- During the poster sessions, the presenters will have a chance to discuss their work with the judges, interested colleagues, and attendees.
- The maximum poster dimensions are 36” (height) by 48”(width) (appx. 80 cm x 120 cm).
- Poster boards and pushpins will be provided.
- The judges will evaluate the posters during the poster session.
- During the oral presentation sessions, authors will have a chance to discuss their research with the judges and interested colleagues.
- Research Talks: presenters will have 10-15 minutes to discuss their research and 3-5 minutes to take questions. No extensions on time will be made.
- Paper Talks: presenters will have 8 – 10 minutes to discuss their research and 1-3 minutes to take questions. No extensions on time will be made.
- Flash Talks: presenters will have up to 5 minutes to discuss their research. Questions will be at the discretion of the judges and will take no more than 2 minutes. No extensions on time will be made.
- Each oral presentation room will have a judge to facilitate the session.
- The presenters are expected to bring their presentations on a flash drive. Access to Google Drive will also be available. Having access to your presentation via a variety of sources (flash drive, Google Drive, and email) is in your best interest as a presenter at all time).
Creative Installations (e.g. artwork, musical performances, etc.)
- Creative installations will be handled on a case-by-case basis, depending on the type of installation.
- All creative installations must be no more than 20 minutes in length (setup time not included) and be able to fit within one of the meeting rooms in the GLC.
- The review committee may request additional information (for example, a recorded demo may be requested for a musical performance).
About the Symposium
- The Research Symposium will be held in the Graduate Life Center (GLC).
- All registration will occur in the Multi-Purpose Room.
- Please remember that you MUST communicate your research to a broader audience than your discipline and related fields. Your judges may or may not be familiar with your area and must be able to understand your research clearly.
- Dress code for the Symposium is business casual. No shorts, flip flops, resort wear, or other casual attire will be considered acceptable.
- Breakfast and light lunch will be provided for all participants, and coffee will be available throughout the day.
- A banquet will follow the Symposium. More details will be made available at a later date.