Run for a GSA Executive Board Position

Are you interested in running for an executive position with the Graduate Student Assembly? Nominations are due by 12pm on March 23rd, 2017. Candidates are required to self-nominate, and can do so by emailing GSA Parliamentarian Steve Haring at sharing@vt.edu. Nominations received before the meeting will appear on the official ballot during the elections at the April 20th General Assembly Meeting, and nominated candidates will have their written statements distributed to the delegates in advance of elections. Nominations received after 12pm on March 23rd require majority approval of the assembly, and must be written in during the election. All current graduate students are eligible to run for office. Involvement with GSA leadership is a great way to build service credit for your CV, get involved with a cross-discplinary community of graduate students, and meet fellow students from across the university.

For your convenience, in-depth descriptions of each of the officer positions from the GSA Constitution are available below:

President

The President of the GSA, hereafter referred to as the President, shall be the representative voice of all GSA Members. As the chief executive officer of the GSA, the President communicates on the behalf of all GSA Members to University administrators, faculty, staff, undergraduate students, the Blacksburg community, and other external bodies. The President sets the tone and overall strategic plan of the GSA as advised by the Executive Council, and is accountable to as well as empowered by the Assembly. With assistance from the rest of the Executive Board, the President shall identify, communicate, and pursue graduate student interests within the University. In accordance to this Constitution, the President shall:
i. Represent the GSA and graduate student interests at all official functions and meetings as appropriate;
ii. Lead each Executive Council meeting and with its advice generate agendas for Assembly meetings;
iii. Act as Chair of the Assembly and conduct Assembly Meetings as an impartial chairperson;
iv. Coordinate the duties and responsibilities of other Executive Board members;
v. Lay out the strategy and execute all Resolutions adopted by the Assembly;
vi. Provide information to the Assembly regarding matters of graduate student welfare and University policies;
vii. Represent the GSA on University Council Commissions and Committees;
viii. Be in close contact with relevant University entities, including but not limited to the Graduate School and the Division of Student Affairs;
ix. Work closely with the Graduate Student Representative to the Board of Visitors and attend Board of Visitors meetings to ensure effective communication of graduate student issues to the Board of Visitors;
x. With the advice of the Executive Council, create and convene Executive Working Groups to study and discuss specific topics relevant to the GSA, and reporting their findings to the Assembly;
xi. Provide information as needed for the effective operation of all Committees and Working Groups of the GSA;
xii. Wield and perform other powers and duties as described in the Bylaws of the GSA.

Vice President

The Vice President and Director of Legislative Affairs, hereafter referred to as the Vice President, shall be the chief administrative officer of the GSA, and also the chief advisor to the President and the Executive Board especially in matters of University governance. The Vice President shall be responsible for ensuring effective internal operation within the GSA, including and not limited to executive appointments, maintaining the Delegate roster, and recording and encouraging Delegate participation. The Vice President shall partner with and assist the President in fulfilling the purpose, function, and mission of the GSA. In accordance with this Constitution, the Vice President and Director of Legislative Affairs shall:
i. Advise and assist the President, especially on matters related to University policies;
ii. With the consent of the Assembly and the advice of the Executive Board, make all executive appointments and nominations except for personnel pertaining to GSA Programs;
iii. With the consent of the Assembly, nominate GSA members as representatives of the GSA to University governance bodies, including the University Council, its Commissions, and its Committees, subjected to final appointment decisions made by the University administration;
iv. Coordinate the activities of the representatives to University governance bodies, collect all information about University governance activities from the representatives, and compile the relevant information into University Governance Reports to be presented at each Assembly Meeting;
v. With the advice of the Executive Council, create and convene Executive Working Groups to study and discuss specific University policy development, and report their findings to the Assembly;
vi. Ensure that there is adequate representation in the Assembly of all Departments of the University, and oversee and maintain information about their participation and activities in the GSA;
vii. Serve as the Vice Chair of the Assembly;
viii. Represent the GSA in University Council Commissions and Committees;
ix. Provide information as needed for the effective operation of all Committees and Working Groups of the GSA;
x. Perform all presidential duties described in this Constitution and the GSA Bylaws if the President becomes unavailable;
xi. Wield and perform other powers and duties as described in the Bylaws of GSA.

Director of Programs

The Director of Programs shall be the chief operating officer for all programs, including but not limited to funding programs organized by the GSA. In this context, GSA Programs shall be defined as participation-based services and events that require long term planning and budgeting, in accordance with this Constitution and the GSA Bylaws. The Director of Programs shall be ultimately responsible for the effective operation of all programs provided by the GSA pursuant to the mission of the GSA. In accordance with this Constitution, the Director of Programs shall:
i. Advise and assist the President and other members of the Executive Board on all matters related to GSA programs and events;
ii. With the assistance of the Chairpersons of Programming Committees, report relevant activities to the Assembly at each Assembly Meeting;
iii. Coordinate the efforts of the Chairpersons of Programming Committees;
iv. Be ultimately responsible for the execution and development of all GSA Programs;
v. Represent the GSA in University Council Commissions and Committees;
vi. With the advice of the Executive Council, create and convene Executive Working Groups to review and discuss specific GSA Programs and potential new programs that adhere to the mission of the GSA, and report findings to the Assembly;
vii. Provide information as needed for the effective operation of relevant Committees of the GSA as described in the GSA Bylaws;
viii. Wield and perform other powers and duties as described in the Bylaws of GSA.

Director of Finance

The Director of Finance and Treasurer, hereafter referred to as the Director of Finance, shall be the chief financial officer of the GSA. The Director of Finance shall be responsible for all financial matters within the GSA, and advise both the Executive Council and the Assembly of the financial situation of the GSA as appropriate. The Director of Finance shall work closely with other members of the Executive Board to ensure there are sufficient funds for the effective operation of all aspects of the GSA. The Director of Finance shall be responsible for identifying funding sources, and the drafting of the GSA annual budget, to be approved and adopted by the Assembly. In accordance with this Constitution, the Director of Finance and Treasurer shall:
i. Advise and assist the President and other members of the Executive Council on all matters related to the finances of the GSA;
ii. Maintain accounts and records of all GSA financial transactions, deposits, and disbursements;
iii. Draft the annual budget for the GSA to be approved by the Assembly according to procedures described in the GSA Bylaws;
iv. Report to the Assembly at each meeting the financial situation of the GSA, while advising the Assembly on all matters related to GSA finance;
v. Represent the GSA in University Council Commissions and Committee;
vi. With the aid and advice of the Executive Board, explore and maintain external funding sources as appropriate in order for the GSA to adhere to its mission;
vii. With the advice of the Executive Council, create and convene Executive Working Groups to explore and discuss specific topics related to the finances of the GSA, and report findings to the Assembly;
viii. Provide information as needed for the effective operation of relevant Committees and Commissions of the GSA as described in the GSA Bylaws;
ix. Wield and perform other powers and duties as described in the Bylaws of GSA.

Director of Communications

The Director of Communications and Secretary, hereafter referred to as the Director of Communications, shall be the chief communications officer of the GSA. With the advice of the Assembly and the Executive Board, the Director of Communications shall be responsible for all official communications originating from the GSA. The Director of Communications shall ensure activities within the GSA are communicated in an effective manner to all interested parties, and maintain an appropriate public relations campaign, including but not limited to letters, websites, and social media. The Director of Communications shall also be responsible for the archival of all GSA documents. In accordance with this Constitution, the Director of Communications and Secretary shall:
i. Advise and assist the President and other members of the Executive Board on all matters related to the communications and public relations of the GSA;
ii. Maintain the archive of all GSA documents, including but not limited to Assembly agendas and minutes, governing documents, and resolutions;
iii. Draft official communications of the GSA, subject to approval by the appropriate bodies within the GSA;
iv. Serve as the Recorder of the Assembly at each Assembly Meeting;
v. Represent the GSA in University Council Commissions and Committees;
vi. Maintain an appropriate presence of the GSA in the media, including but not limited to, the University Relations publications, the GSA Website, and social media;
vii. With the advice of the Executive Council, create and convene Executive Working Groups to explore and discuss specific topics related to public relations of the GSA and report findings to the Assembly;
viii. Provide information as needed for the effective operation of relevant Committees and Commissions of the GSA as described in the GSA Bylaws;
ix. Wield and perform other powers and duties as described in the Bylaws of GSA.

Director of Events

The Director of Events shall be the chief operating officer for all GSA Events, which in this context shall be defined as attendance-based events and services that further the GSA Mission, including but not limited to social and intellectual development events organized by the GSA. The Director of Events shall be ultimately responsible for the effective operation of all GSA Events organized by the GSA in pursuant to the mission of the GSA. In accordance with this Constitution, the Director of Events shall:
i. Advise and assist the President and other members of the Executive Board on all matters related to GSA Events;
ii. With the assistance of the Chairpersons of Event Committees, report relevant activities to the Assembly at each Assembly Meeting;
iii. Coordinate the efforts of the Chairpersons of Event Committees;
iv. Be ultimately responsible for the execution and development of all GSA Events;
v. Represent the GSA in University Council Commissions and Committees;
vi. With the advice of the Executive Council, create and convene Executive Working Groups to review and discuss specific GSA Events and potential new Events that pursue the mission of the GSA, and report findings to the Assembly;
vii. Provide information as needed for the effective operation of relevant Committees of the GSA as described in the GSA Bylaws;
viii. Wield and perform other powers and duties as described in the Bylaws of GSA.

Questions about the electoral process? Email Steve Haring, Parliamentarian, at sharing@vt.edu. Posted on behalf of the GSA Judicial and Electoral Affairs Committee.