Week of 11.2.15

GSA Graduation Gown Rental – Fall 2015

The Graduate Student Assembly Graduation Gown Rental program will loan a limited number of graduation gowns and caps to graduate students participating in Fall 2015 graduation ceremonies. Interested students who fill out this survey completely will be entered in a lottery. This survey opens TODAY, November 2nd!


Students will be notified if they are rental recipients by email. Students selected for the program

(1) must pick up the cap and gown during specified pick up time during the week of graduation and
(2) return the cap and gown by Tuesday, December 22.
(3) Recipients will be notified of specific pick up and drop off dates, times, and locations via email.

This rental program is free and only provides gown and (one size fits all) cap. The hood and tassle are NOT provided by GSA and should be purchased by the student. As this is rental program, students will be held fully responsible for returning the gown and cap in fair condition to the Graduate Student Assembly. Please keep in mind that these caps and gowns may have been used in previous years, but have been dry cleaned prior to hand out.

Important Dates:

  • Lottery sign up window: Monday, Novemeber 2 – Friday, November 20
  • Notification to rental recipients: TBD
  • Rental gown and cap pick up window: Monday December 7 – Wednesday December 16
  • Deadline to return rentals: Tuesday, December 22


Poster Tube Rental

The Graduate Student Assembly Presenter & Poster Tube Rental program will loan a limited number of these items to graduate students. Interested students who fill out this survey completely will be given on first come first serve basis: 


Students will be notified about the availability within three days. Students can co-ordinate the specific pick up and drop off dates, times, and locations via email.

This rental program is free. As this is rental program, students will be held fully responsible for returning the items in fair condition to the Graduate Student Assembly.


GUAC TALK with Dean Karen DePauw on WEDNESDAY

The Guac Talk with the Dean will take place THIS Wednesday, NOVEMBER 4th from NOON to 1:30 PM in the GLC.

The Guac-Talk series is an opportunity for graduate students to sit down with Dean of the Graduate School, Karen DePauw and discuss student issues, upcoming events, recent news, student concerns, or graduate student initiatives. It is an informal sit-down session that takes place in the GLC lounge. Free chips, guacamole, and salsa from Chiptole is provided to graduate students.

Don’t miss out on the last Guac Talk of the semester!


Little Hokies Donate and Swap

The Little Hokies Donate and Swap is an opportunity for students, community members, faculty, and staff to provide gently used items for children ages 0-10. Come donate, trade, or take! This event is free!

November 18, 2015 from 3-7pm in the GLC Multipurpose Room

Donations accepted Nov 4-17

Locations for Donations:

  1.  GSA office
  2. the GLC Welcome Desk, or
  3.  the Women’s Center:

Items Wanted:

Any and all gently used items for kids ages 0-10

Want to volunteer?

We need volunteers! You can volunteer as little as one hour anytime from 2-8pm (11/18). Refreshments provided. Ut Prosim.

Email kasey@vt.edu to volunteer or with questions with “Donate and Swap” in the subject line.

This event is co-hosted by the Graduate School and the VT Women’s Center.


Faculty Senate Resolution Update

Thank you to all of the delegates who provided their input the GSA’s sentiment on the Faculty Senate Resolution. We are currently reviewing students’ responses and determining the next steps.

We proposed a deferral in University Council and will use the next coming weeks to provide you all with more information and perhaps a special information session.

More information to follow! If you have any questions, please do not hesitate to contact us at gsa@vt.edu.


Travel Fund Program Open Now – Closes on FRIDAY!

The Travel Fund Program (TFP) is the GSA’s most popular program. The GSA strives to address the needs of Virginia Tech graduate students, and the TFP is designed to meet these needs by providing graduate students some financial assistance for presenting at scholarly conferences. Some eligible expenses include: travel expenses, registration fees, lodging, meals, and other miscellaneous expenses. The program also can be used to support international travel. The program is sponsored by the Graduate School and the Virginia Tech Office of the Provost.

Fall Cycle covers travel for: July 1st – December 31st, 2015

The date that your travel begins determines the cycle. Ex. If your travel begins on December 31st, you should apply for the fall cycle. (The travel cycle is not the same as the application window; see below)

  1. Funding is distributed as a reimbursement, making the payment easier for all parties.
  2. This does mean you likely will not receive funding until after your conference is over.
  3. Updated and expanded application to help the GSA process your funds faster
  4. A marked increase in funding for conference travel from the Virginia Tech Provost’s Office – both for international and domestic travel!
  5. No discrepancy between funding for Masters and PhD students

The next application window closes Friday, November 6. 2015, 11:59PM for travel starting July 1st – December 31st 2015. The spring cycle is projected to open in March 2016 for conferences beginning January 1st – June 30th 2016. Applications for previous cycles are no longer accepted.

If you have questions, please contact Marie Stettler Kleine and Omchand Mahdu, GSA TFP Co-Chairs: gradtravelfund1516@vt.edu



Applications for the Graduate Research Development Program can be submitted through November 13, 2015 (11:59 pm).

If you have questions, contact the GRDP Chair at hglane07@vt.edu (be sure to include “GRDP” in the subject)

Note: There have been a few changes to the program for 2015-2016 so please read all application sections carefully!


  • Up to $750 for selected Masters proposals
  • Up to $1,000 for selected Doctoral proposals

For more information: http://blogs.lt.vt.edu/graduatestudentassembly/graduate-research-development-program/